Procurement by way of drawings and specification is prevalent for smaller building projects. This BRAND NEW 1 DAY COURSE is intended to assist in the decision to adopt this method and provide a guide to the successful procurement and management of such projects. It is a must for all involved in such projects whether acting for the Employer, Consultant, Contractor or Sub-Contractor.
Course Content:
OVERVIEW
INTRODUCTION
What is the plan & spec system and how does it work?
Advantages and disadvantages
Consider other alternative contractual arrangements
Importance of getting the arrangement right
THE RIGHT FIT
Project suitability - is plan & spec suitable for my project? Project size and complexity, design, administration, new build, refurbishment, maintenance projects planned/reactive
Essentials for success dos and donts when adopting the system
Meeting accountability needs
Project objectives and performance criteria
PROCUREMENT
Procurement options for plan and spec, tender documentation, evaluation of best bid
Project management requirements and incorporation
Use of consultants
Purpose of specification
Identifying and pricing risk
Tender period / assessing scope and obligations
Information supply and its timing, design development, certainty, partial design, design by Contractor
Information via plan or specification
Design reviews and changes
Incorporating changes during building
Avoiding conflicts and ambiguities
WHICH CONTRACT?
Contractual options for plan & spec projects consider NEC 3 Short Contract, JCT MW Building Contract, NEC3 ECC Contracts with Activity Schedule, bespoke arrangements
Letters of intent, verbal contracts, contracts by letter
Contractual significance of specification
Executing the Contract
Partnering options PPC or JCT CE
CONTRACT DOCUMENTATION
Extent of design information and timing of supply; impact of delays
Design responsibility
The specification, format, defining Client requirements, specifying must haves
Standard specifications
Performance specifications
Schedules of rates, activity schedules
Avoiding and eliminating discrepancies between drawings and specification
Priority of documents
Information flow
The specification as a project management tool
Contract procedures
The role of the programme
Fixing time and sequence
Clear drafting and obligations
FINANCIAL CONTROL
Price certainty
Payments and certification, schedule of rates, variations, Sub-Contractors, suppliers
Incorporating Contractors incentives
Risk of scope and quantity
Payment mechanism and administration
Problems or valuing/assessing change.
Defining original Work Scope. Work included as expressly required and necessary work not included
ITS ABOUT TIME!
Programme management, activity schedules, practical completion, partial completion, sectional completion
Extension of time events and procedure
Monitoring progress and resources
QUALITY MANAGEMENT
Incorporating quality requirements into contract documentation, quality control on site, notices, defects
Quality assurance
As built and maintenance manuals
Defects and quality control
Meeting health and safety requirements
RISK
Risk allocation and management within the contract documentation
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